Accounts payable automation for enterprise finance teams
Most tools automate invoice reading. That is one of six steps. Freeday's digital employees handle all six; from supplier email to payment. Achieving 93% straight-through processing at CitizenM and freeing up 26 FTE on a yearly basis.
From supplier inbox to payment without human touch
Freeday handles the entire AP lifecycle. Finance teams at CitizenM, Pathé, and Woonbron process tens of thousands of invoices monthly, with straight-through processing rates above 85%, while their teams focus on exceptions and strategy.
Supplier communication and mailbox sorting
Invoice extraction and three-way matching
Validation, ERP upload and audit trail
One digital employee. Every step.
Most AP tools automate data extraction: step 3 of 6. Automating only that step delivers less than 0.2 FTE in savings. Freeday's digital employee owns all six steps end to end.
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Steps 1-2
Supplier communication and mailbox sorting
The digital employee manages incoming supplier emails, sends status updates, and handles follow-up queries. Incoming messages get classified, prioritised, and routed automatically. Zero manual triage.
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Steps 3 - 4
Format-independent extraction and line-item matching
Invoice data is extracted format-independently: PDF, email body, scanned document, EDI. Amounts, dates, vendors, and line items are matched against purchase orders in a three-way validation. No template training required.
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Steps 5 - 6
ERP upload and self-improving feedback loop
Validated invoices move to SAP, Oracle, Exact, or Dynamics automatically. Every exception teaches the system. Correction rates drop continuously after go-live. CitizenM reached 93% STP within six months.
Results from live deployments
Every figure below comes from a production deployment, not a pilot, not a benchmark.
"We process 35,000 invoices annually without the manual burden. 99% straight-through processing. The system handles everything."
What makes this different from invoice tools
Most AP tools automate data extraction. Freeday automates the full workflow. The difference shows up in your FTE numbers, and in the self-improving accuracy that keeps climbing after go-live.
Format-independent. Self-improving. Outcome-priced.
No template training required. The digital employee reads PDFs, email bodies, scanned images, and EDI files with equal accuracy. Every exception feeds back into the model, so correction rates drop continuously. You pay per processed invoice, not per license.
"With Buxley working for us, the team is freed up to focus on more complex issues. Previously, we would have volume spikes which were very hard to manage due to the financial markets' unpredictability, but now Buxley handles those peak periods."
What finance leaders gain
Dutch benchmark cost for manual invoice processing sits at €11 to €15 per document. Freeday's AP digital employee brings that below €4, without changing your ERP, your team structure, or your approval workflow.
Live in 4 weeks, no infrastructure changes
Pre-built API connections to SAP, Oracle, Dynamics, and Exact. No system rewrites, no data migration. Eigen Haard went from contract to production in one month.
Reduce cost per invoice by 3x
Your team didn't sign up to handle routine tasks. Most AP tools automate just one step, leaving the rest to people. A digital employee manages the entire process, allowing your team to focus on decisions that need human insight.
Pay only for processed invoices, not licenses.
Outcome-based pricing ensures financial risk remains with Freeday, not your balance sheet. You only pay for results, and you define what a successfully processed invoice looks like. We get paid when it meets that standard.
Running at scale across five enterprise clients
CitizenM, Pathé, Woonbron, Louwman Group, and Eigen Haard all run Freeday's AP digital employee in production today, not in pilot. Combined, they process over 850.000 invoices annually with STP rates ranging from 85% to 99%.
Legacy systems work seamlessly
API connections to your ERP and document systems go live in days. No rip-and-replace. ISO 27001 certified. Full GDPR compliance. No invoice data stored outside your jurisdiction. Complete audit trail per document, built for regulated industries.
No internal AI team required
Freeday runs as a managed service. Deployment, training, ongoing optimization, and exception handling are all included. Your team learns the system in days. No specialist hire needed to run or maintain it.
ISO 27001 certified. GDPR compliant. Audit-ready.
Freeday holds ISO 27001 certification. Full GDPR and CCPA compliance. No invoice data stored outside your jurisdiction. Built for regulated industries including financial services, real estate, and enterprise services.
4 weeks from contract to live
Pre-built connectors to SAP, Oracle, Exact, Unit4, and Dynamics. No infrastructure changes. No data migration. Eigen Haard went from contract signature to production invoices in one month.
Proven at enterprise scale
Freeday's AP digital employee runs in production at CitizenM, Pathé, Woonbron, Louwman Group, and Eigen Haard. Combined volume: over 850.000 invoices annually. 26 FTE freed.
Invoices processed annually
Peak STP rate, woonbron
Invoice extraction accuracy
Questions
Everything you need to know about accounts payable automation
Freeday deploys in 2-4 weeks with immediate impact. API connections to your existing systems require no rewrites. Your team sees results from day one.
Freeday connects to SAP, Oracle, Dynamics, Salesforce, Zendesk, FreshChat, and 100+ other business applications. Model-agnostic architecture supports any AI model.
Outcome-based pricing eliminates financial risk. You pay for results, not licenses. Typical implementations save 50-70% on operational costs.
ISO 27001 certified with full GDPR and CCPA compliance. Built-in audit trails, automated monitoring, and jurisdiction-specific updates ensure regulatory readiness.
Freeday processes thousands of invoices monthly with 98%+ accuracy. For governance companies we handle over 35.000 annually, for a leisure company we process over 50.000 with a 75% full automation rate.
Managed service includes implementation and training. Your team learns the system quickly and focuses on strategic work while digital employees handle routine processing.
Routine invoices process fully automated. Complex cases get flagged for human review with all data pre-extracted and validated, reducing manual work by 75%.
Yes. Freeday processes invoices in any currency, validates amounts, manages payment orchestration, and maintains complete audit trails across global operations.
Intelligent validation checks every extraction against your rules. Amounts, dates, vendors, line items get verified automatically. Errors disappear while accuracy climbs to 98%+.
Freeday adapts to your processes, not the other way around. Custom routing, validation rules, and payment logic get configured during implementation.
Have questions?
Our team answers everything about accounts payable automation